Financial Assistance Information
We at actOUT! KW understand that fees for programs like ours can present a significant barrier for some in our community. We do our best to ensure that no children or youth are turned away due to cost or affordability, because we believe that the arts play an essential role in our society and the development of our children.
As a non-profit registered charity, actOUT! KW works hard to manage expenses so we can deliver quality programs at a reasonable cost. We rely on program fees, ticket sales, and donations from our supporters. If you are struggling, please reach out to us. actOUT! KW will consider a variety of payment arrangements to ensure that all children and youth can participate.
How To Apply
To be considered for Financial Assistance, the parent or guardian of the child/youth must submit a request (by letter or email) to the Chair of actOUT! KW. This request will be kept confidential. Only members of the actOUT! KW Board will review the request.
Board Chair: chair@actoutkw.com
844 Frederick Street, Kitchener, ON N2B 2B8
The letter should include the following:
Child’s name, age, and grade at school
Parent/Guardian’s name, address, phone number, and e-mail address
Reason for the request
Program considered for enrollment (summer camp, class, production, etc)
Proposed payment and plan (amount you can pay, when you can make payment(s), etc)
The Chair will review the application with actOUT! KW Board members. The Board will vote to approve, modify, or deny the request. The Chair and/or Treasurer will communicate the decision and any related payment plan by letter or email to the Applicant.
The Parent/Guardian shall make payment as required in the decision letter to actOUT! KW via cash, cheque, or e-transfer to treasurer@actoutkw.com.
Limitations on Financial Assistance
Financial assistance is only available to children/youth aged 17 or under at the time of application. All approved requests will expire at the end of each production, workshop, or summer camp. Financial assistance recipients should expect to pay an amount reflective of their financial position.
Productions: The participant must consistently attend rehearsals and follow the Actor’s Agreement. Parents must adhere to the Code of Conduct. Some programs require a Family Commitment to assist with the show by volunteering at least 10 hours of their time. Examples of volunteer work include painting sets, finding props, making/altering costumes, and filling show week roles (backstage, ticketing, etc). For productions, the ability to attend most rehearsals and all of show week is mandatory before committing to a production.
The decision to offer financial assistance is solely at the discretion of the actOUT! KW Board.
Confidentiality
All financial arrangements are to be kept confidential between the recipient(s) and the actOUT! KW Board.
Payment Plans
If no assistance is required aside from the request for a payment plan in installments (where full payment will be made before class/camp start date or production Show Week), the Treasurer can approve directly without the need for a Board vote.
Treasurer: treasurer@actoutkw.com
844 Frederick Street
Kitchener, ON
N2B 2B8